This page provides all of the administrative information you will need about the procedures to follow at Windsor Park.
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absences
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accident/illness/sick bay procedures
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administration of prescribed medications
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administration
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assemblies
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assessments and reports
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bicycles
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book club
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bulletin
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bus passes
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canteen
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car park
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community use of facilities
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contribution scheme
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custody
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dogs
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emergency evacuation or lockdown drill
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enrolment / enrolment (out of area) / enrolments (kindergarten)
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excursions
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integration funding
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library
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lost property
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lunchtime
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money collection / banking procedures
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parents and citizens association
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privacy
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safety
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school counsellor
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school watch program
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scripture
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smoke free zone
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sport
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student welfare
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sun smart policy
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uniform
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volunteers, visitors or trades people
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ABSENCES
Partial Absence slips must be obtained from the office whenever children are taken out of school during school hours. Any child arriving late to school must obtain a Partial Absence slip from the front office, before they go to class, to give to their teacher.
Student absences require either a written explanation within 3 days of the absence or you can notify the office where a Verbal Notification of absence is recorded and passed on to the teacher.
Permission to leave school during school hours must be approved by either the Principal or an Assistant Principal.
Students who have unexplained absences may be referred to the Home School Liaison Officer for further investigation.
NB: Any person collecting a child during school hours must be an over 18 years old and listed on the student contact details. If the person is not listed PLEASE CALL THE SCHOOL PRIOR to the child being collected. Proof of identity will be required by the office before a Partial Absence note is issued. If a written note from the parent/caregiver is presented to the office but this person is not on the contact list, verbal verification will be sought.
These procedures are put in place to protect your child and execute our duty of care. Adhering to this process will avoid any inconvenience to you, caused by the need for contact to verify arrangements.
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ACCIDENT / ILLNESS / SICK BAY PROCEDURES
Children should not be sent to school if unwell.
Administration and Support Staff
administer MINOR first aid only and are permitted to administer Panadol
or Aspirin, apply creams or sprays or take out splinters.
If sent to sick bay with a minor illness or injury, the
student will be permitted to rest for 20 minutes. If there is no sign of
improvement the Parent/Caregiver will be contacted.
Vomiting is a notifiable incident. Parent/Caregivers will be requested
to collect their child immediately and if the Parent/Caregiver cannot be
contacted their emergency contact will be called.
Toileting
mishaps will be attended to by supplying the child with a change of
clothes if available. If no spare clothes are available the
Parent/Caregiver will be contacted and asked to bring a change a clothes
to the school. If clothes are loaned to the child PLEASE WASH and return
ASAP.
*Head or eye injuries require Parents/Caregivers to be notified
immediately and asked to come and check the child to decide on the most appropriate
course of action.
NB: Eyes can only be washed out
with water.
Asthma Registration forms must be completed if your child is an
Asthmatic. Students may carry their own personal Ventolin in their
school bag or if preferred it can be kept at the office but must be
clearly labelled with a name and class. Ventolin is available from the
office in an emergency. Nebulisers are no longer permitted to be
administered at school. If a child is on a Nebuliser
constantly, then the guidelines are that the child is not well enough to
attend school.
In the event of a critical incident e.g. severe asthma attack, possible
concussion, possible fracture, epileptic fit etc. the Parents/Caregivers
will be notified immediately and if Parents/Caregivers cannot be located
an ambulance will be called by the school. The school has full ambulance
cover.
If Parents/Caregivers and emergency contacts cannot be contacted a note will be sent home giving the reason the student was in sick bay, how long the child was in sick bay and the details of any first aid administered. Parents/Caregivers are asked to check the condition of the student and seek follow up medical attention if necessary.
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ADMINISTRATION OF PRESCRIBED MEDICATIONS
If medication is to be administered during school hours a copy of the prescription or a letter from the prescribing doctor (on letterhead) is to be given to the office and a school medication form is to be completed. This includes both long and short term administration of medications.
Over the counter medications cannot be administered.
NB: NO medication other than an Asthma puffer and/or an Epipen is to be kept on a student. All other medications must be kept in a secure location and administered under supervision.
Medication is to be supplied in a suitable container clearly marked with the child’s name and dosage. The medication and a formal schedule for each student is kept in a secure location.
Prescribed medications are administered once a day by the volunteer at 11:30am, 12:30pm or 1:15pm ONLY. Any requests for extra doses must be discussed with the Principal and Office Manager.
For further information on “Administering Prescribed Medications at School” go to: http://www.schools.nsw.edu.au/studentsupport/studenthealth/individualstud/adminmedicine/index.php
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ADMINISTRATION
Any enquiries or concerns about Administration or Sick Bay procedures are dealt with at a school level and need to be addressed to:
The Administration Manager and Supervisor Ms Joan Young or Mrs Joan Kahl, School Principal.
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ASSEMBLIES
Whole school assemblies are held on Fridays at 9.00am. Classes are rostered and students conduct the assembly and present items. All parents/guardians, grandparents and community members are welcome.
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ASSESSMENTS AND REPORTS
A written report is issued in June and December. Parent/Teacher interviews take place at the end of Term Two. If you would like to discuss your child’s progress at any time, please do not hesitate to contact the school to arrange an appointment.
Assessment of students is ongoing. As from 2008 Years 3 & 5 will participate in the National Assessment Program. From this Parents/Caregivers will receive a comprehensive report on their child's Literacy and Numeracy. Children from Years 3 to 6 have the opportunity to under take the University of N.S.W. Maths, Science, English, Spelling, Writing and Computer Competitions.
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BICYCLES
ONLY children 10 years and older are permitted to ride their bicycles to and from school. Younger children MUST BE ACCOMPANIED BY AN ADULT. All children are required, by law, to wear an approved safety helmet. It is advisable that children use a safety chain to secure their bikes during the day.
NB: No responsibility is taken by the school in case of theft or damage to bicycles and equipment whilst on school grounds. Children are to walk their bikes in and out of the school grounds using the eastern gate. Children who do not comply with these requirements may have their parents contacted to arrange alternative transport home from school.
The Bike Safety Policy has a permission slip enclosed that must be signed by a Parent/Caregiver. These forms are available from the Office. This policy has been developed by the school to ensure the safety of students travelling to and from school by bicycle.
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BOOK CLUB
Children and parents are able to purchase books from Scholastic Book Club which operates once a term the library.
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BULLETIN
The school bulletin is sent home Monday of each fortnight with the eldest student in the family. The Bulletin is also available on line at the school’s website www.windsorpk-p.schools.nsw.edu.au
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BUS PASSES
K-2 students are entitled to a free bus pass. Year 3-6 students are eligible if they live more than 2.3km walking distance from the school. Forms for bus passes are available at the office.Full conditions of eligibility are attached to the bus pass application. Westbus is the company that services our school.
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CANTEEN
The canteen operates every day. The most current menu can be obtained from the Canteen or on the school's website www.windsorpk-p.schools.nsw.edu.au
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CAR PARK
Children should be dropped off outside the school gates. Please use the paths when entering and leaving the school grounds - NOT THE CAR PARK. The car park is out of bounds.
The car park is constantly busy with our own school bus, the dropping off and picking up of our children in the Support Classes, staff arriving and leaving as well as delivery trucks and sales representatives coming and going.
THE CAR PARK IS FOR STAFF ONLY and Parents/Caregivers are requested to park in the street unless collecting a child who is sick or injured.
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COMMUNITY USE OF FACILITIES
Application for use of school facilities must be approved by the Principal. An agreement is to be signed regarding usage and payment. Parental supervision must be provided at all times and breakages, damage or losses are the responsibility of the user. School based activities will take preference over all other activities.
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CONTRIBUTION SCHEME
A Voluntary School Contribution scheme operates at Windsor Park. Your contribution (old "school fee") helps the school provide the daily essentials like books, pencils, art paper and paint etc to your children.
The annual Voluntary Contribution is set at: $25.00 for the 1st child and $50 for 2 or more children.
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CUSTODY
Copies of any relevant papers or court orders must be given to the school if they are to act on a custodial parent request.
The school should be advised in writing of any special or unusual custodial arrangements concerning children eg. if a parent or persons are denied access to a child or if there are any changes to custodial arrangements.
All information is treated with strict confidence.
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DOGS
Dogs are NOT allowed in the school grounds, even on a leash, as per council regulations. This regulation, and others, appears on Dog registration forms. Re: (NSW Companion Animals Act 1998 – Sect 14)
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EMERGENCY EVACUATION or LOCKDOWN DRILL
The safety of our students and adults is of paramount importance. We follow a well documented policy with regard to emergency evacuation and lock down of our school buildings. Drills are conducted regularly to ensure fast and safe evacuation during a real emergency. All persons at the school (including all parents and visitors) are expected to follow the drill outlined in each room of the school.
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ENROLMENT
Enrolment packs are available at the front
office. These contain, the school’s Information Booklet, Canteen
information, Sun Smart policy, Bicycle policy,
Scripture group note, Photo/Video permission note, Child Protection and
Internet permission note. The following are necessary when
enrolling your child.
* A copy of the Birth certificate or identifying documents will be taken
if starting Kindergarten, transferring from interstate or first time
enrolling a child in an Australian Government School.
* Proof of address, to ensure that you are in our school zone area.
* Proof of Immunisation if starting Kindergarten or coming from
Interstate or a Non-Government school.
* Transfer form from other public school in NSW if transferring to our
school.
* Copies of any family law or other relevant court orders.
If your child is not a permanent
resident, you will need to provide:
* Passport or travel documents
* Current visa and previous visas
If your child
is a temporary visa holder you will also need to provide:
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Authority to Enrol- issued by the Temporary Visa Holders Program Unit
* Authority to Enrol or evidence of permission to transfer Issued by the
International Student Centre
* Evidence of visa the student has applied for (if the student holds a
bridging visa)
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ENROLMENT (OUT OF AREA)
The current procedures for Out of Area
enrolments in keeping with Department of Education and Training Policy
in the Blacktown / Windsor Districts are as follows:
* School Enrolment Forms plus pink Out of Area Forms are to be
completed by Parents/Caregivers.
* The Principal will determine or the Out of Area Committee will meet to determine the availability of a position in the Scholastic Year required for the student/s and if a vacancy exists the Parents/Caregivers will be notified accordingly.
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ENROLMENTS - KINDERGARTEN
Children who are starting Kindergarten must be five before the end of July in the year that they are starting school eg. During 2007 if you were looking to enrol your child for Kindergarten 2008, your child must turn five by the 31st of July 2008.
* On receiving the enrolment form the child’s Birth Certificate must be produced so a copy can be taken which is kept in the child’s records.
* Proof of address must be sighted to ensure it is not an out of area enrolment.
* Before your child starts Kindergarten proof of complete immunisation must be produced so a copy can be taken which is kept in the child’s records.
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EXCURSIONS
Excursions and in school performances have been planned to give our students a broader understanding of work undertaken during normal routines. Permission notes are required for all excursions. These notes must be signed by parents or caregivers before a child is permitted to go on an excursion. Student Assistance may also be available to supplement payment for excursions. A Student Assistance Request form is available from the Office.
NB: If requesting a refund on an excursion, the cost of the bus cannot be refunded as it is booked on numbers attending prior to the excursion.
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INTEGRATION FUNDING
Some students with special physical or intellectual needs may be enrolled under the Disabilities Policy. Additional funding may then be sought for personnel to help implement special programs for these students. Strict guidelines apply for enrolment and additional support.
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LIBRARY
The Library is open Monday, Tuesday, Wednesday and Thursday. Children may borrow during the 2nd half of lunch on these days or during the weekly library sessions. K-2 need to bring a library bag for borrowing books.
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LOST PROPERTY
* Lost property is stored in a box that is located outside the Sick Bay.
* Lost property consists of school uniform items and other clothing including hats.
* The box is cleared out when full ie. any unclaimed items are bagged up and given to a charity.
* Items that are considered valuable eg. watches, rings, wallets etc. are kept in the office until claimed.
* Valuable items unclaimed after advertisement in the school bulletin are forwarded to Windsor Police Station.
* Drink bottles, lunch boxes, toys etc are not kept in box as this is a health issue. These items are sent back to classes.
NB: The school accepts no responsibility for such property other than to maintain a lost property box.
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LUNCHTIME
All children eat their lunches under the supervision of their teachers. Teachers reinforce manners and good eating habits. Students eat lunch from 1:15pm to 1:25pm.
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MONEY COLLECTION / BANKING PROCEDURES
* All money (unless stated otherwise) will now be collected & receipted for banking each day – Monday, Tuesday, Wednesday, Thursday and Friday
* Money is to be handed in at the office by 9:30am so it can be receipted. No money will be accepted after 2:30pm.
* As NO change is kept at the office, correct money should be in the envelope and this should be handed in at the office each morning.
* Book Club orders/money goes to the Library.
* Canteen money goes to the Canteen.
* Once the money has been receipted, the receipts are sent back to the classroom teachers to distribute to students.
* If a parent/guardian does not receive a receipt, we request that they see the classroom teacher. If the receipt has been mislaid a handwritten receipt can be issued from the office.
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PARENTS AND CITIZENS ASSOCIATION
The Parents and Citizens Association meets on the second Tuesday of each month in the Staffroom commencing at 7:30pm. Daytime meetings may be scheduled throughout the year. All Parents/Caregivers and friends of Windsor Park Public School are most welcome to attend.
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PRIVACY NOTICE - GENERAL
Any information provided is being obtained for the purpose of the addition/update of the school administration and academic files for students and family. It will be used by the Department of Education and Training for general administration, communication, academic and other matters relating to the education and welfare of the student. This information will be stored securely. You may access or correct any personal information provided by contacting the school.
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SAFETY
We ask that parents/caregivers observe the street signs outside the school and refrain from dropping off and picking up of students in the bus bay.
* The car park is for use by teachers and delivery trucks only. Parents or Caregivers are not to walk through the car park but use the main pedestrian gate.
* Roller blades, scooters and skates are not to be brought to school.
* Children are not to play inside the school grounds outside of school hours.
* Supervision of students begins at 8.30am each day. We ask that students are not dropped at school before this time each day.
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SCHOOL COUNSELLOR
At times the teachers may refer students to the School Counsellor to assess their educational needs. Parents may also discuss their children with the School Counsellor if they have a concern. Please contact the school for the counsellor's availability.
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SCHOOL DEVELOPMENT DAYS
The first day of Terms 1, 2 and 3 are when Staff are involved in professional training and the development of curriculum and policies. These are School Development Days and students do not attend on these days.
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SCHOOL HOURS
· School commences- 9:00am
· Morning Recess - 11:00am – 11:30am
· Lunch - 1:15pm – 2:00pm
· End of Day - 3:00pm
· Office hours - 8:30am - 3:15pm
In the interest of safety, children are not to arrive at school before 8:30am as supervision is not provided. There may be no one to attend to their needs in an emergency. Teachers are not required to commence duty until ˝ hour before school commences. There will be a teacher on playground duty from 8:30am to 9:00am.
Children line up in their class lines under the C.O.L.A.
Parents/Caregivers are requested to leave the playground at 9:00am to ensure students can hear morning messages.
Parents/Caregivers are requested to collect their children promptly in the afternoon from under the C.O.L.A area and not the classrooms.
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SCHOOL WATCH PROGRAM
It is hoped that you or your family (as community members) will report anything suspicious activity arising around the school grounds either during or after school hours.
The 24hr School Security number is 1300 880 021.
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SCRIPTURE
Depending on the availability of Scripture Teachers, Scripture lessons are available on Tuesday at 2:00pm for Years 3-6 and 2:30pm for Years Kindergarten-Yr 2 for half an hour.
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SMOKE FREE ZONE
All school premises are designated non-smoking areas.
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SPORT
All grades participate in Fitness, P.E. and/or sport each week. Class or grade teachers will notify parents as to when sports uniform is required.
Students participate in the following carnivals:
· Term 1 - Swimming
· Term 2 - Cross country
· Term 3 - Athletics
School house names and colours:
· Kookaburras - Yellow
· Herons - White
· Pelicans - Light Blue
· Rosellas - Red
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STUDENT WELFARE
A Student Welfare and Discipline Policy has been developed by the school committee. This policy sets out the school’s Discipline Code as well as the way in which the school will manage acceptable and unacceptable behaviour. We ask that you and your child are well aware of our school rules and of the rights and responsibilities that go with these. This document is available for your perusal at the Office. We use Restorative Practices to solve conflict at our school.
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SUN SMART POLICY
The school has a policy of “no hat, play in the shade” which is enforced whenever the students are outside. On enrolment parents are asked to sign a statement which acknowledges their understanding of this policy.
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UNIFORM
School uniform is compulsory. This has been decided by the school community.
Uniforms are available from Brynorms in Richmond.
Hats and caps are compulsory throughout the year for all students.
Students not wearing hats or caps will be restricted in play to shaded areas only.
SUMMER UNIFORM:
Boys:
Bottle green dress shorts, mint green short sleeved polo shirt with School
Emblem. Bottle green socks, black shoes, bottle green hat.
Approved options:
* Hat being either a bottle green cap, bottle green wide-brim hat or bottle green bucket hat.
* Sandals can be worn but not thongs.
Girls:
Green and white checked dress, white socks, black shoes, bottle green hat.
Approved options:
* Bottle green shorts (with cuff) and mint green short sleeved polo shirt with School Emblem.
* Hat being either a bottle green cap, bottle green wide-brim hat or bottle green bucket hat.
* Sandals can be worn but not thongs.
WINTER UNIFORM
Boys:
Bottle green trousers, mint green long sleeved polo shirt with School Emblem, bottle green jumper/jacket with School Emblem, bottle green socks, black shoes, bottle green hat.
Approved options:
* Hat being either a bottle green cap, bottle green wide-brim hat or bottle green bucket hat.
* Bottle green Bomber jacket or zip jacket
* Bottle green track pants
Girls:
Green tartan tunic or tartan slacks, mint green long sleeved polo shirt with School Emblem, bottle green
jumper/jacket with School Emblem, bottle green socks, black shoes, bottle green hat.
Green socks or tights, black shoes, bottle green hat.
Approved options:
* Hat being either a bottle green cap, bottle green wide-brim hat or bottle green bucket hat.
* Bottle green Bomber jacket or zip jacket
* Bottle green track pants
* Bottle green polyester bootleg pants
SPORTS UNIFORM
Boys:
Bottle green rugby knit shorts, mint green short sleeved polo shirt with School Emblem, bottle green track pants,
bottle green jumper/jacket with School Emblem, white socks, white joggers, bottle green hat.
Approved options:
* Hat being either a bottle green cap, bottle green wide-brim hat or bottle green bucket hat.
* Bottle green jumper/jacket
* Black joggers
Girls:
Bottle green rugby knit shorts, mint green short sleeved polo shirt with School Emblem, bottle green track pants,
bottle green jumper/jacket with School Emblem, white socks, white joggers, bottle green hat.
Approved options:
* Hat being either a bottle green cap, bottle green wide-brim hat or bottle green bucket hat.
* Bottle green jumper/jacket
* Black joggers
NB: Paint Stains on clothing can be largely avoided by providing your child with a paint smock or an over-sized t-shirt for school use. However accidents do happen! The paint can be removed by using lukewarm/tepid water and soap, rubbing gently. DO NOT USE HOT WATER! It will set the stain.
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VOLUNTEERS, VISITORS or TRADES PEOPLE
During school hours (9:00am-3:00pm) all visitors, trades people and people who are doing volunteer work on the school grounds, in the canteen and/or within the classrooms need to report to the main office and sign in the Visitors/Volunteer book to be issued with an appropriate badge. The book is located in the main office of the school.
On signing in a badge will be issued with a number, which is recorded in the book beside the name of the person. The badge is to be handed back in before you leave the school grounds and initialled beside the number.
Those persons who volunteer to work with students (classroom, canteen etc) must complete and sign a Prohibited Employment Declaration Form before they commence these activities. Forms are available from the Office.
Persons who volunteer to transport students must provide a copy of their current Drivers Licence and Motor Vehicle Insurance before they can transport students.